Coordinating a wedding/Event involves managing all the logistical details and ensuring everything runs smoothly on the big day. Here’s an outline of what a coordinator typically handles:

Pre-Wedding Responsibilities

1. Initial Meeting:
• Discuss your wedding plans, vendors, and overall vision.
2. Timeline Creation:
• Develop a detailed timeline for the day, including when vendors should arrive, ceremony timing, reception flow, etc.
3. Vendor Communication:
• Contact all vendors (caterers, photographers, florists, etc.) to confirm details and logistics, ensuring they know where to be and when.
4. Rehearsal Coordination:
• If applicable, they’ll help organize and run the wedding rehearsal, ensuring the bridal party knows their roles.

Wedding Day Responsibilities

1. Overseeing Setup:
• Arrive early to oversee the setup, including decorations, table settings, and ceremony layout.
2. Vendor Management:
• Ensure vendors arrive on time, set up as planned, and follow the established schedule.
3. Timeline Execution:
• Keep the day on track by following the timeline, ensuring events like the ceremony, speeches, first dance, cake cutting, and meal service happen smoothly and on time.
4. Problem Solving:
• Handle any unexpected issues, from vendor mishaps to guest requests, without bothering the couple.
5. Guest Management:
• Assist guests with questions, direct them to their seats, and ensure everyone knows where they need to be.
6. Bridal Party Support:
• Help the bridal party with tasks like organizing processions, ensuring everyone is ready, and even helping with small things like dress adjustments or managing the rings.
7. End of Event:
• Coordinate the end-of-night logistics, such as ensuring vendors take down their setups, helping pack up gifts, and making sure the venue is left in good condition.

Post-Wedding Responsibilities (Optional)

Some coordinators will also help with things like returning rentals or ensuring deposits are refunded, but this is often an additional service.

Why Hire a Wedding Coordinator?

A coordinator ensures everything runs seamlessly so the couple can focus on enjoying their day without worrying about logistics or potential problems. They step in to handle the details, allowing couples and their families to relax and celebrate.